diff --git a/content/applications/finance/expenses/post_expenses.rst b/content/applications/finance/expenses/post_expenses.rst index aa88699673..8c9e19dade 100644 --- a/content/applications/finance/expenses/post_expenses.rst +++ b/content/applications/finance/expenses/post_expenses.rst @@ -3,7 +3,7 @@ Post expenses ============= Once an expense report is :doc:`approved <../expenses/approve_expenses>`, the next step is to post -the expense report to the proper accounting journal. +the expenses to the proper accounting journal. .. important:: To post expense reports to an accounting journal, the user **must** have the following @@ -14,16 +14,15 @@ the expense report to the proper accounting journal. Only expense reports with an *Approved* status can post the expenses to a journal. To view all expense reports, navigate to :menuselection:`Expenses app --> Expense Reports`. Next, to view -**only** approved expense reports that need to be posted, adjust the filters on the left side, so +**only** approved expense reports that need to be posted, adjust the filters on the left side so only the :guilabel:`Approved` checkbox is ticked. -.. image:: post_expenses/post-reports.png - :align: center +.. image:: post_expenses/approved-expenses.png :alt: View reports to post by clicking on expense reports, then reports to post. .. note:: - The default :guilabel:`All Reports` dashboard displays all expense reports, except reports with a - status of :guilabel:`Refused`. + The default :guilabel:`All Reports` dashboard displays all expense reports that are not + :guilabel:`Refused`. Expense reports can be posted to accounting journals in two ways: :ref:`individually ` or :ref:`in bulk `. @@ -38,15 +37,16 @@ click on an individual report with a :guilabel:`Status` of :guilabel:`Approved`, form. In this view, several options are presented: :guilabel:`Post Journal Entries`, :guilabel:`Report In Next Payslip`, :guilabel:`Refuse`, or :guilabel:`Reset to Draft`. -Click :guilabel:`Post Journal Entries` to post the report. - -The accounting journal the expenses are posted to is listed in the :guilabel:`Journal` field of the -expense report. +Click :guilabel:`Post Journal Entries` to post the report. The accounting journal the expenses are +posted to is listed in the :guilabel:`Journal` field of the expense report. After posting the expenses to an accounting journal, a :guilabel:`Journal Entry` smart button appears at the top of the screen. Click the :guilabel:`Journal Entry` smart button, and the details for the journal entry appear, with a status of :guilabel:`Posted`. +.. image:: post_expenses/post-one.png + :alt: A single expense report to be approved. + .. _expenses/post-multiple: Post multiple reports @@ -71,5 +71,4 @@ checkbox next to each report being approved. Next, click the :guilabel:`Post Entries` button. .. image:: post_expenses/post-entries.png - :align: center :alt: Post multiple reports at a time from the Expense Reports view, with the Approved filter. diff --git a/content/applications/finance/expenses/post_expenses/approved-expenses.png b/content/applications/finance/expenses/post_expenses/approved-expenses.png new file mode 100644 index 0000000000..fa9b259c99 Binary files /dev/null and b/content/applications/finance/expenses/post_expenses/approved-expenses.png differ diff --git a/content/applications/finance/expenses/post_expenses/post-entries.png b/content/applications/finance/expenses/post_expenses/post-entries.png index a3841f8ef2..1cd1e2bb28 100644 Binary files a/content/applications/finance/expenses/post_expenses/post-entries.png and b/content/applications/finance/expenses/post_expenses/post-entries.png differ diff --git a/content/applications/finance/expenses/post_expenses/post-one.png b/content/applications/finance/expenses/post_expenses/post-one.png new file mode 100644 index 0000000000..4cd46990bd Binary files /dev/null and b/content/applications/finance/expenses/post_expenses/post-one.png differ diff --git a/content/applications/finance/expenses/post_expenses/post-reports.png b/content/applications/finance/expenses/post_expenses/post-reports.png deleted file mode 100644 index 4c4841bf49..0000000000 Binary files a/content/applications/finance/expenses/post_expenses/post-reports.png and /dev/null differ